Yarnfield Village Hall – Start 7.30pm

Members of the public are welcome to attend

1. Election of Chairman for 2026/27 – declarations of Acceptance of Office – to be signed by the Chairperson.
2. Election of Vice Chairman for 2026/27 – declarations of Acceptance of Office – to be signed by the Vice Chairperson.
3. Resignation of councillor – to receive any notice of resignation
4. Apologies for Absence
5. Declaration of Interest – To receive declarations of interest from councillors on items on the agenda and consider and determine any requests for dispensation.
6. To appoint membership of Community Action Group Committee.
7. To appoint lead councillor for planning
8. Appointment of representatives:

• Springfields First School
• Yarnfield Park Residents’ Association
• BIFFA
• Village Hall Committee
• SRCG
• Events Working Group

9. Public Question Time (30 minutes)

Anyone who wants to ask a question during the public question time session should contact the Parish Clerk by Saturday 9 May, 2026.

9. Reports from Borough and County Councillors
10. Minutes of the meeting – To approve the minutes of the Parish Council meeting held on Monday 13 April, 2026
11. Parish Action Tracker – review of actions – Appendix 1
12. Community Action Group: April 2026 meeting report and Annual report
13. Safer road for wheelchair users – report on a resident’s request
14. Village Hall – support for the new build funding applications
15. To review and adopt:

• Risk Register – Appendix 2
• Asset Register – Appendix 3
• Scheme of Delegation to the Clerk – Appendix 4

17. To re-adopt:

• Standing orders – Appendix 5
• Financial Regulations – Appendix 6
• List of approved regular and direct debit payments – Appendix 7
• The Parish Council’s General Power of Competence

18. Parish Clerk’s report:

• Budget – update and schedule of payments
• Update on actions taken

19. Neighbourhood Plan – update and next steps
20. Updates from Parish Councillors (For Information Only)
21. Forward Plan and Events Calendar for 2026/2027
22. Planning – to consider any planning applications in the parish

[Planning applications: applications will be added to the list up to Saturday 9 May, 2026]

23. Date and time of next meeting – Monday 8 June, 2026

John Fraser
Clerk to the Parish Council
Date: Wednesday 6 May, 2026